Archiving....

 Archiving books involves storing them in a way that preserves their condition and makes them easy to find. You can archive books in boxes, on shelves, or digitally. 

Storing books

• Use acid-free boxes for rare, valuable, damaged, or weak books 
• Store oversize books flat in weight-bearing boxes on shallow shelves 
• Store books of similar size together so they support each other 
• Handle books gently to avoid separating covers and spines 
• Use a thin piece of paper or ribbon as a bookmark 
• Don't force books to open flat to copy 

Archiving digitally 

• You can archive eBooks and periodicals on a NOOK or Kindle
• Archiving on a NOOK removes all but basic information about the book from your device
• Archiving on a Kindle removes the book from your device and places it in an archive folder

Why archive books? 

• Archiving books helps preserve their condition and makes them easy to find
• Archiving helps avoid losing data
• Archiving can free up storage space

University archives preserve and manage a university's history and institutional memory. They collect and organize records that document the university's academic programs, administrative offices, and campus groups. 

Responsibilities 

• Acquiring, selecting, and appraising records
• Arranging and describing records
• Storing and maintaining records
• Conserving and preserving records
• Accessing and referencing records
• Ensuring only the right people can access the right documents

Locations The library, Administrative units, and The President's office. 

Examples

• University of Toronto Archives & Records Management Services (UTARMS): Located on the 4th floor of 120 St. George St. 
• University of Guelph Library Archives: Offers archival reproduction services, exhibits, and donation opportunities 

Importance

University archives are an important part of a university's institutional memory and help ensure the university's continued existence. They also document the process of institutional evolution by retaining both the evidence that shapes decisions and the decisions themselves.